Automated Mailroom Processing
Graphic showing mailroom processing process

OVERVIEW

Automate your mailroom with AI processing.

Our mailroom service automatically handles all your physical mail, email, and faxes. We extract vital data as needed using advanced AI – making it instantly available in your systems and relieving you of the tedious mail-handling task. 

Hands-off mail operations

Mail can be forwarded to a secure P.O. box or scanned remotely based on your needs. We also process mail received via email or fax.

Enable remote work

Maintain business continuity from anywhere by automating mail processing and sending incoming data to your teams immediately.

AUTOMATED MAILROOM BENEFITS

Simplify mail management from intake to data access without lifting a finger.

Access data from your mail fast

AI technology extracts key data points from your mail with the highest accuracy. That data is then integrated into your systems for immediate use. The is quickly and accurately indexed for rerouting across your organization and any external stakeholders.

Reduce manual labor and physical storage

Save costs over time associated with physical handling, mail storage, and expensive data entry errors.

Boost compliance and security

By safely digitizing mail, using AI to find and label its contents, and instantly sending it to your systems, you’re centralizing access and maintaining a detailed audit trail.

Website Call Tracking

We have an ever-expanding trophy cabinet for our web design, SEO, and digital marketing work. Get in touch with our team today to experience what makes company stand apart from other digital agencies.
As a leader in SEO, web design, ecommerce, website conversion, and Internet marketing services, our firm prides ourselves on driving traffic, converting visitors.

Custom SEO Reporting

We have an ever-expanding trophy cabinet for our web design, SEO, and digital marketing work. Get in touch with our team today to experience what makes company stand apart from other digital agencies.
As a leader in SEO, web design, ecommerce, website conversion, and Internet marketing services, our firm prides ourselves on driving traffic, converting visitors.

Personalized Web Content

We have an ever-expanding trophy cabinet for our web design, SEO, and digital marketing work. Get in touch with our team today to experience what makes company stand apart from other digital agencies.
As a leader in SEO, web design, ecommerce, website conversion, and Internet marketing services, our firm prides ourselves on driving traffic, converting visitors.

Page Speed Optimization

We have an ever-expanding trophy cabinet for our web design, SEO, and digital marketing work. Get in touch with our team today to experience what makes company stand apart from other digital agencies.
As a leader in SEO, web design, ecommerce, website conversion, and Internet marketing services, our firm prides ourselves on driving traffic, converting visitors.

AUTOMATED MAILROOM PROCESS

How it works

Mail forwarding/scanning

Physical mail is forwarded to a P.O. box or scanned remotely by your team.

Digital processing

Mail can also be emailed or faxed to our team, capturing all your various types.

AI extraction

Our AI technology automatically finds and labels key data points that matter to you.

Human validation

As needed, subject matter experts review and refine any data that may not meet your accuracy standards.

Data delivery

We integrate your mail and data with your system(s), allowing centralized access from anywhere and simple delivery.

Automate the next big thing

We’re here to help you find new ways to capitalize on modern technology like AI and automation in the workplace. What’s next?

Canal Barge Company automates invoice payments with mailroom processing

The New Orleans-based transportation company relies on DataBank to manage invoice mail processing and distribution of data to feed their system and workflows – without heavy manual intervention.

INSIGHTS

Dig into AI & Automation insights.

Creating a generative AI strategy for the enterprise

Creating a generative AI strategy for the enterprise

DataBank IMX’s blog post, “Creating a Generative AI Strategy for the Enterprise,” provides a comprehensive guide for organizations looking to integrate generative AI into their operations. It emphasizes the importance of balancing AI’s strengths with its limitations, advocating for the augmentation of human capabilities rather than their replacement. The article suggests starting with repeatable tasks that don’t require human judgment, such as automating routine processes, while reserving complex decision-making and creative tasks for human intervention. Key recommendations include providing thorough training and education to employees, implementing AI projects iteratively, and proactively identifying potential risks. Ethical considerations are also highlighted, focusing on transparency, bias mitigation, privacy, and employee well-being. The blog underscores that a successful generative AI strategy should enhance productivity and innovation while maintaining an ethical and collaborative workplace.

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Harnessing the Power of Intelligent Document Processing: Real-World Use Cases

Harnessing the Power of Intelligent Document Processing: Real-World Use Cases

In “Harnessing the Power of Intelligent Document Processing: Real-World Use Cases,” DataBank IMX illustrates how Intelligent Document Processing (IDP) automates data capture, verification, and record updates to streamline business operations. The article highlights applications across various sectors:

Accounts Payable: Automating invoice processing to reduce errors and expedite payments.

Human Resources: Enhancing accuracy in handling resumes and employee records.

Customer Onboarding: Speeding up data extraction and verification for improved satisfaction.

Insurance Claims: Accelerating claim validation and approval processes.

Healthcare Records: Integrating data into Electronic Health Records (EHR) systems for better patient care.

Government Services: Automating data extraction and validation to improve efficiency and compliance.

The blog emphasizes that as technology advances, IDP applications will continue to expand, offering businesses new opportunities for efficiency and accuracy.

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GET STARTED

Make the move to automate your mailroom with DataBank.

Speak with an expert now

Chat with one of our Automated Mailroom Processing specialists to understand where to start.

Protecting your mail and data

Learn about our SOC 2 Type II certified processing facilities where mail is processed and validated.