OVERVIEW

Automated mailroom processing

Automate your mailroom with AI processing.

Our mailroom service automatically handles all your physical mail, email, and faxes. We extract vital data as needed using advanced AI – making it instantly available in your systems and relieving you of the tedious mail-handling task. 

Hands-off mail operations

Mail can be forwarded to a secure P.O. box or scanned remotely based on your needs. We also process mail received via email or fax.

Enable remote work

Maintain business continuity from anywhere by automating mail processing and sending incoming data to your teams immediately.

Graphic showing mailroom processing process

AUTOMATED MAILROOM BENEFITS

Simplify mail management from intake to data access without lifting a finger.

Access data from your mail fast

AI technology extracts key data points from your mail with the highest accuracy. That data is then integrated into your systems for immediate use. The is quickly and accurately indexed for rerouting across your organization and any external stakeholders.

Reduce manual labor and physical storage

Save costs over time associated with physical handling, mail storage, and expensive data entry errors.

Boost compliance and security

By safely digitizing mail, using AI to find and label its contents, and instantly sending it to your systems, you’re centralizing access and maintaining a detailed audit trail.

AUTOMATED MAILROOM PROCESS

How Automated Mailroom Processing works

Mail forwarding/scanning

Physical mail is forwarded to a P.O. box or scanned remotely by your team.

Digital processing

Mail can also be emailed or faxed to our team, capturing all your various types.

AI extraction

Our AI technology automatically finds and labels key data points that matter to you.

Human validation

As needed, subject matter experts review and refine any data that may not meet your accuracy standards.

Data delivery

We integrate your mail and data with your system(s), allowing centralized access from anywhere and simple delivery.

Automate the next big thing

We’re here to help you find new ways to capitalize on modern technology like AI and automation in the workplace. What’s next?

Canal Barge Company automates invoice payments with mailroom processing

The New Orleans-based transportation company relies on DataBank to manage invoice mail processing and distribution of data to feed their system and workflows – without heavy manual intervention.

INSIGHTS

Dig into AI & Automation insights.

Uncovering the Power of Unstructured Data

Uncovering the Power of Unstructured Data

Uncovering the Power of Unstructured Data The biggest opportunity for organizations today is hidden in plain sight: Industry analysts estimate that 80–90% of enterprise data is unstructured. With AI-powered tools, companies can finally turn that content—spanning...

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GET STARTED

Make the move to automate your mailroom with DataBank.

Speak with an expert now

Chat with one of our Automated Mailroom Processing specialists to understand where to start.

Protecting your mail and data

Learn about our SOC 2 Type II certified processing facilities where mail is processed and validated.